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PARISH COUNCIL INFORMATION Wednesday, October 07, 2015 

Parish Council
The Parish Council consist of six members, plus our invaluable Parish Clerk.

Register of Interests
The Localism Act requires that a parish council makes available, via its website, the Register of Declarations of Interest provided by the parish councillors.  South Oxfordshire District Council is
preparing the registers of interest for district, town and parish councillors which can be found at:  http://www.southoxon.gov.uk/services-and-advice/local-democracy/councillors-and-committees/rules-councillors/declaration-interes

The minutes of each meeting are published here one month after the meeting, once they have been approved as an accurate account of the meeting.

Every planning application submitted to SODC which falls within the boundary of Stoke Row is reviewed by the Parish Council Planning Sub-Committee. We endevour to make contact with both the applicant and immediate neighbours in order to inform our views on the application. The Parish Council’s view is just one input to SODC’s planning decision, and it not sufficient on its own to force an application to SODC’s planning committee for review. To understand more about the planning process and local plan, refer to: http://www.southoxon.gov.uk

You will find the details about both current and past plans for the area on their site.

Notice Board
We endevour to maintain this area to reflect the key notices published on each of the Parish Council Notice Boards, however this is not a comprehensive list.

Parishioner Feedback
This area of the site is intended to spark discussion on local issues relating to the key areas for which the PC is responsible or has an interest/influence over, namely:

  • Playground
  • Planning
  • Footpaths
  • Local Ameneties
  • Local highway issues, eg potholes, damage, etc
Guide to Freedom of Information Act: New Model Publication Scheme for Town & Parish Councils

Information available from Stoke Row Parish/ Council under the model publication scheme

Information to be published

How the information can be obtained


Class1 – Who we are and what we do
(Organisational information, structures, locations and contacts)

This will be current information only

N.B. Councils should already be publishing as much information as possible about how they can be contacted.

From Stoke Row parish Council website
or from Parish Clerk
01491 680558

Nil from website

Who’s who on the Council and its Committees



Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Claire Dunk
As above


Location of main Council office and accessibility details

Darent ,Beech Lane, Woodcote, RG8 0PX


Staffing structure

1 parish clerk/contractors





Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum


Hard copies 10p a sheet + £2 admin + postage

Annual return form and report by auditor

Available from clerk


Finalised budget

Available from clerk



£9,500 2008/2009


Borrowing Approval letter



Financial Standing Orders and Regulations

Available from clerk


Grants given and received

Available from clerk


List of current contracts awarded and value of contract

Available from clerk


Members’ allowances and expenses

None given





Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)



Parish Plan (current and previous year as a minimum)



Annual Report to Parish or Community Meeting (current and previous year as a minimum)

Available on website


Quality status



Local charters drawn up in accordance with DCLG guidelines



Class 4 – How we make decisions
(Decision making processes and records of decisions)

Current and previous council year as a minimum



Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Available from clerk
Phone 01491 680558


Agendas of meetings (as above)

Web site and noticeboard


Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

Available on website


Reports presented to council meetings – nb this will exclude information that is properly regarded as private to the meeting.

In minutes


Responses to consultation papers

In minutes


Responses to planning applications

View at http://www.southoxon.gov.uk/
Or contact clerk



Non known





Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only



Policies and procedures for the conduct of council business:

Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements

Contact clerk


Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)

Contact clerk


Information security policy



Records management policies (records retention, destruction and archive)



Data protection policies



Schedule of charges )for the publication of information)

As stated





Class 6 – Lists and Registers

Currently maintained lists and registers only

(hard copy or website; some information may only be available by inspection)


Class 6 – Lists and Registers

Currently maintained lists and registers only

(hard copy or website; some information may only be available by inspection)


Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)



Assets Register

Published annually with accounts


Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

None to date


Register of members’ interests

None to date


Register of gifts and hospitality

None to date





Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

(hard copy or website; some information may only be available by inspection)





Burial grounds and closed churchyards



Community centres and village halls

Village Hall separate organisation see web site


Parks, playing fields and recreational facilities

Separate organisation see website


Seating, litter bins, clocks, memorials and lighting

Seating and litter bins


Bus shelters






Public conveniences

Sorry None


Agency agreements



A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)






Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above

If you require any additional information contact the clerk Claire Dunk 01491 680558 who will be happy to help.

















Contact details:


This describes how the charges have been arrived at and should be published as part of the guide.




Disbursement cost

Photocopying @ ..p per sheet (black & white)

  • Actual cost  10p a sheet A4

Disbursement cost

Photocopying @ ..p per sheet (black & white)

Actual cost *


Photocopying @ ..p per sheet (colour)

Actual cost






Actual cost of Royal Mail standard 2nd class




Statutory Fee


£2 admin










  • the actual cost incurred by the public authority

Stoke Row Church

Village Map

Village Common

Cherry Tree Pub
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